PART A: ONSITE EXHIBITION TERMS: EXHIBITION PASS, 5G INTELLIGENCE PASS OR VIP PASS
These Supplementary Attendee Terms Part A (“Onsite Exhibition Terms”) are complementary to the “General Terms” and “Supplementary Attendee Terms Part B” and all together set out the terms on which You may participate in the Event. You are subject to these Onsite Exhibition Terms by virtue of undertaking the Registration Activities to obtain an Exhibition Pass, 5G Intelligence Pass, VIP Pass (collectively “Onsite Exhibition Pass”), or by attending the Event onsite in any other authorized capacity, including but not limited to, all visitors, event attendees, staff, suppliers, exhibitors, press, delegates, VIPs, and any other individuals participating in the Event (collectively “Attendees”). In the case of a conflict between the General Terms and these Onsite Exhibition Terms these Onsite Exhibition Terms shall prevail.
Online Event Registration
Mainland Chinese Attendees: A real time ID verification check will be performed during the registration process. You will be required to insert Your Chinese ID card number and Your full name in simplified Chinese as it appears on Your ID. You acknowledge that without completing this step, Your registration cannot be completed. Once Your registration has been completed, You will receive an email confirmation. You must bring Your Mainland Chinese ID card that You provided as part of the registration process with You onsite to the Event. You acknowledge that without this, You will not be allowed to access the Venue. To promote health and safety best practice, GSMA is introducing digital badges to all Mainland Chinese visitors. Your digital badge will be available to You after You have completed the onsite verification process.
Non-Mainland Chinese/Overseas Attendees: All non-mainland Chinese or Overseas attendees are required to provide their passport or travel permit number and full name as part of the registration process. Once Your registration has been completed, You will receive an email confirmation. You must bring the same passport or travel document (original copy), You provided as part of the registration process onsite to this Event. Without this, Your access will be denied. Your photo will be taken and Your passport or travel permit will be recorded. Your printed or digital badge will be available to You after You have completed the onsite verification process.
Lost attendee badges (printed badge only) will incur a replacement fee. You will be required to produce photo identification (You must bring the same passport or travel document (original copy), You provided as part of the registration process) when collecting Your Onsite Exhibition Pass (printed or digital badge) onsite, as well as when obtaining a replacement delegate badge.
Onsite Event Admission
In order to be permitted access to the Venue You must undertake the Enhanced Identification Requirements (“EIR”) required by the Chinese government as set out in “MWC Shanghai 2021 COVID-19 Prevention Protocols” that can be accessed here: https://www.mwcshanghai.com/register/covid-19-prevention-guidelines/. You will not be permitted to attend the Event in person unless You are compliant with the EIR. Downgrades of passes are permitted but You will still be liable for the FULL registration fee associated with the original pass purchased. You are responsible for cancellation of travel and hotel reservations if You do not attend the Event.
Pandemic Prevention Health & Safety Control Measures
Please ensure that you familiarise yourself with the Event’s pandemic prevention and control measures that are located here: https://www.mwcshanghai.com/register/access-and-onsite/.
You agree to fully comply with these pandemic prevention and control measures at all times during the Event. However, please note that all pandemic prevention and control measures are based on the current circumstances and are subject to change in response to the latest developments and guidelines set out by the Chinese government, Venue or MWC Shanghai team.
Pandemic Prevention Health & Safety Disclaimer
YOU ACKNOWLEDGE THAT COVID-19 HAS BEEN DECLARED A WORLDWIDE PANDEMIC BY THE WORLD HEALTH ORGANIZATION, IS EXTREMELY CONTAGIOUS AND IS SPREAD MAINLY THROUGH CLOSE CONTACT FROM PERSON-TO-PERSON. YOU THEREFORE ACKNOWLEDGE AND AGREE GSMA CANNOT GUARANTEE THAT YOU WILL NOT BECOME INFECTED WITH COVID-19 AT THE EVENT. YOU UNDERSTAND THE RISK OF BECOMING EXPOSED TO OR INFECTED BY COVID-19 IN CONNECTION WITH YOUR PARTICIPATION IN THE EVENT AND YOU PERSONALLY ASSUME THIS RISK. ADDITIONALLY, YOU EXPRESSLY WAIVE ALL AND ANY CLAIMS (WHETHER IN CONTRACT, TORT OR OTHERWISE) ARISING OUT OF OR RELATED TO INFECTION WITH COVID-19, WHETHER BEFORE, DURING OR AFTER ATTENDANCE AT THE EVENT TO THE FULLEST EXTENT PERMITTED BY LAW.
Onsite Exhibition Pass Benefits
As the holder of an Onsite Exhibition Pass, You will only be able to access the specific benefits of the Onsite Exhibition Pass You have registered for and purchased (“EP Benefits”). A list of the EP Benefits is available at https://www.mwcshanghai.com/register or can be seen at the Event venue and may be updated from time to time. It is Your responsibility to familiarize yourself with the EP Benefits that apply to Your pass type and to ensure that You use them during the Event. GSMA may change, amend or otherwise alter the Event Benefits for holders of an Onsite Exhibition Pass at any time, for any reason, without notice, in GSMA’s sole discretion.
You agree to carry with You at all times during the Event, the same passport or travel document (original copy), You provided as part of the registration process. You will be required to produce such identification to: (i) collect Your attendee badge (including any replacement badge); (ii) enter the Event venue (subject to exclusions for Facial Recognition, discussed below); and (iii) upon request. You agree to have Your digital or physical attendee badge available for display at all times during the Event.
Requests for substitution of a registered Event attendee with an alternative person must be made in writing to [email protected]. Such requests shall be approved or denied by GSMA in its sole discretion. Such requests should include (i) the registered Event attendee’s full name and registration number, (ii) evidence of permission of the original registered Event attendee to allow substitution of an alternative person, and (iii) the name of the proposed substitute registrant. The cost of substituting a registered Event attendee will be based on registration status of the original Event attendee. The Substitute Attendee must also undergo the required EIR process individually in order to replace the originally registered Event attendee. We are only able to transfer passes that are paid in full. Once a printed or digital badge for a named Event attendee has been activated, no substitutions will be permitted.
Your pass or pass code is personal to You. The sale of Event passes (printed or digital) other than directly from GSMA is strictly prohibited. If an invitation code was given to You by an exhibitor, sponsor, advertiser, or other party who properly acquired the pass from GSMA (the “Pass Provider”), that code is personal to You, and cannot be sold, gifted, published, or otherwise transferred without express permission of GSMA. If You sell Your pass, purchase a pass from any person or entity other than GSMA, publish/distribute any code such that others may use it without appropriate authorization, or in any way work to facilitate access (including Your own) to the Event by unauthorized means, You may be prohibited from entering the Event, ejected from the Event, and/or permanently barred from attending MWC or any other GSMA event. By registering using a pass provided by the Pass Provider, You consent to the disclosure of Your personal data to such Pass Provider, including Your name, email address, company, and job title. If You wish to exercise any data protection rights with regard to how a Pass Provider processes or uses Your personal data, You must do so directly with such Pass Provider.
Visas & Travel Authorisation
You are responsible for arranging and paying all costs for obtaining appropriate travel authorisations to travel to, and gain entry, into the country where the Event is taking place. GSMA shall not compensate You, nor shall refunds be issued in the event of Your inability to attend the Event due to lack of necessary travel authorisations.
Registering for and attending the Event does not grant You any rights to use the name of the GSMA or any of its logos or trademarks. The Services and associated material provided by registering and attending the Event, including all images, designs, photographs, writings, graphs, data, or otherwise are the property of GSMA and are protected by international copyright, trademark, trade secret, or other proprietary rights.
Suitcasing and Outboarding
Suitcasing and Outboarding at the Event are strictly prohibited. Suitcasing refers to the practice of companies or persons who go to events as attendees but “work the aisles”, soliciting business from other attendees and exhibitors. Outboarding refers to non-supporting companies who set up exhibits or events at off-site locations, such as hotel hospitality suites or nearby restaurants, and encourage attendees to leave the event floor and spend time with them. For the good of the Event and the exhibitors supporting the Event, the only legitimate place to conduct business during Event opening hours is within a contracted exhibition or hospitality space within the Venue. Therefore, You undertake not to attract directly or indirectly any other participant to a location outside the Venue in order to present products or services during Event Hours, and shall ensure that Your company, its affiliates, employees, agents, and/or contractors also refrain from doing so.
Smoking, including the use of smokeless tobacco products, e-cigarettes and unregulated nicotine products is strictly prohibited except in designated areas.
You may volunteer or be asked to participate in demonstrations or exhibits during the course of the MWC21 Shanghai. Any participation by You in such a demonstration or exhibit is on a voluntary basis and is not a requirement. You may purchase or be invited to participate in hospitality offerings by third parties and such offerings may include high risk activities, including, but not limited to, flights in a hot air balloon, helicopter or bi-plane rides and such like. You understand that You participate in such demonstrations, exhibits and hospitality offerings entirely at Your own risk. GSMA is not responsible or liable for any injury or damage You may suffer as a consequence of participating in such demonstration or exhibit other than to the extent such injury or damage is caused by GSMA’s gross negligence or willful misconduct. GSMA expressly disclaims any liability whatsoever for injury or damage caused to You by Your participation in hospitality offerings provided by third parties.
Recordings by GSMA
You consent to GSMA and its authorised third parties making recordings of You by any means (the “Recordings”) without compensation of any kind to You. You release GSMA, its affiliates, and its authorized third parties from any and all claims and causes of action You may have now or in the future including but not limited to defamation, invasion of the right of privacy, publicity or personality, copyright or trademark infringement and unfair competition, and agree not to institute any legal action based on any grounds whether or not specified in this section. You agree that GSMA is the copyright owner of the Recordings, and is not obligated to use the Recordings. All the rights granted to GSMA by You hereunder are irrevocable and perpetual, and You waive all rights to any equitable relief in connection with the Terms set forth herein. To the best of Your knowledge, Your acts and statements contained in the Recordings will not violate any right of any third party.
Recordings by You
By attending this Event, You agree:
1. You will not bring into the Event venue any equipment for the purpose of recording or broadcasting sounds or images for any purpose other than a private non-commercial purpose, without the prior written consent of GSMA. Any such equipment brought in or used other than for private non-commercial purposes without the prior written consent of GSMA may be confiscated by GSMA and any recordings made destroyed;
2. You will not make any recording or take any photographs for any purpose without the prior written consent of GSMA; and
3. You will not publish, license or in any way disseminate recordings or photographs taken within the Event venue of any persons or material without the prior written consent of GSMA.
GSMA may eject You from the Event, and prohibit You from re-entering the Event, should You breach any of the terms in this Recordings by You section.
Recordings by Third Parties
Third parties attending the Event may capture Your image or voice in recordings. By attending the Event, You consent to the capture of Your image or voice and You release such third parties from any and all claims and causes of action You may have now or in the future including but not limited to defamation, invasion of the right of privacy, publicity or personality, copyright or trademark infringement and unfair competition. To exercise Your data subject rights with respect to third parties’ recordings, You must contact that third party directly.
An exhibitor, partner, sponsor or other third party (collectively “Event Partners”) at the Event may wish to scan Your badge so they can contact You with more information. The GSMA uses a lead management service provider to provide badge scanning services to Event Partners who purchase this service. By allowing an Event Partner to scan Your printed or digital badge You are consenting to provide them with Your contact information and thereafter You may be contacted by the Event Partner subject to their respective data collection policies and practices. A list of Event Partners is located here: https://www.mwcshanghai.com/about/sponsors-partners/.
The contact information contained in Your printed or digital encoded badge is limited to the following information You provide at registration – First Name, Last Name, Company, Job title, City, Country, Email, Cell Phone Number, Company Industry Type, Your Area of Responsibility, Job Function and Your Areas of Interest.
You are fully in control of Your data and only Event Partners that You expressly authorise to scan Your badge will receive Your contact information. If You visit a stand or speak with an Event Partners but do not allow Your badge to be scanned, Your contact information will not be disclosed. The lead gathering devices used by Event Partners requires the Event Partners to bring the reader within 2cm of Your printed badge or to scan the QR Code from Your digital badge to collect Your data.
At the moment You allow Your badge to be scanned You engage in a direct relationship with the Event Partners. Each Event Partner will have their own policies and practices for handling Your contact information. If You do not wish the Event Partners to contact You, or wish to exercise Your rights of access, deletion, rectification or portability, please communicate this directly with the Event Partner at the Event or thereafter.